PROPERTY REGISTER
PUR-2026-1106
Property Details
Apartment
Status: Active
Unit Register
No units added.
Summary
Total units: 0Occupied: 0Vacant: 0Maintenance: 0Available: 0
Notes
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Property Unit Register Template
This free property unit register template organizes a property and its units in one place — unit details, occupancy, tenants, and rent — with an occupancy summary calculated directly from what you enter. A practical unit occupancy tracker for a single property’s units.
Register details
STEP 1 OF 3
Property Details
What Is a Property / Unit Register?
A property / unit register organizes a property’s core details alongside a structured list of its units, each with its own type, bedrooms, bathrooms, occupancy status, tenant, and rent — a clear foundation for tracking a property’s units in one place.
Property, Then Units
Start with the property’s details — name, type, address, and status — then add each unit to the register. Add, edit, or remove units as your property changes.
Structural Record, Not Lease Management
This register tracks structural and occupancy information for planning and organization. It does not manage lease contracts, legal lease terms, or payments — pair it with the Tenant Ledger for payment tracking.
Worked Example: Registering a Small Multi-Unit Property
An owner adds a triplex to the register: property name, address, and type. Then each unit — 1A, 1B, 2A — gets its own row with bedroom count, current occupancy status, tenant name where occupied, and monthly rent. The occupancy summary immediately shows 2 occupied, 1 vacant, giving a quick portfolio snapshot without opening three separate files.
Common Mistakes on a Property Unit Register
Letting occupancy status go stale after a move-in or move-out, mixing units from different properties into one register, leaving rent fields blank instead of recording the current amount, and treating this structural record as a substitute for actual lease documents.
Frequently Asked Questions
Add the property's details first — name, type, address — then add each unit underneath it with its own bedroom count, occupancy status, tenant, and rent. For a triplex, that means three rows, each independently tracked but grouped under the same property.
This version covers one property and its units at a time. For a second property, save a separate register rather than mixing units from different addresses into one document — it keeps each property's occupancy summary accurate on its own.
No. This register tracks structural and occupancy information only — unit type, status, tenant name, rent amount — not lease contracts or specific lease terms. It's meant purely as a planning and organization tool, not a substitute for lease management.
Total units, occupied, vacant, maintenance, and available counts are all calculated directly from the occupancy status you set on each individual unit — so the summary is only ever as current as your last update whenever a unit changes status.
Yes. Edit any unit's fields inline or remove it from the register entirely at any time — there's no fixed structure that locks in the number of units once you've added them, so the register can always reflect the property's current state.
Yes. It works just as well for a single small property as a larger multi-unit one — there's no account or minimum unit count required, and drafts save locally in your browser so you can keep updating it as things change.
Related Tools
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Unit Turnover / Make-Ready Checklist
Coordinate cleaning, maintenance, inventory, and inspection to get a unit ready for the next occupant.
Tenant Ledger / Payment Tracker
Track tenant charges and payments and generate a clear running balance ledger.