How do I use the unit turnover checklist between tenants?

Work through each section as the unit moves from vacant to ready: inspection, cleaning, maintenance, inventory, then a final check. If a tenant moves out on the 28th and a new one moves in on the 5th, update each task's status daily so you can see exactly what's left before the deadline.

Is this the same as a move-in/move-out inspection?

No. This checklist coordinates the turnover WORK itself — cleaning, repairs, inventory — across the whole team getting a unit ready, not the formal condition record. Pair it with the Move-In / Move-Out Inspection tool for that specific tenant-facing document instead.

How is this different from a property handover checklist?

This one is specifically about preparing a vacated unit for its next occupant — cleaning, repairs, a final walkthrough. A Property Handover Checklist instead covers transferring a property between parties, like an owner handing a building to a new manager, which has nothing to do with occupant turnover.

Does marking a maintenance task here create a work order?

No, this checklist is standalone. If a maintenance task identified during turnover needs its own ticket for a contractor or staff member, create a separate Work Order — this checklist just tracks that the task exists and whether it's done.

How is the completion percentage calculated?

It's calculated directly from the inspection, cleaning, maintenance, and final-inspection tasks already in the current document — simply the share marked Completed out of the total. There's no separate business-analytics step behind it; it just updates live as you check things off.

Can I add my own turnover tasks beyond the defaults?

Yes, of course. Each section starts with common turnover tasks, and you can add, edit, or remove tasks freely to match your own process — useful if a particular property has recurring turnover steps the defaults simply don't happen to cover.

Unit Turnover / Make-Ready Checklist

Coordinate the work between move-out and move-in: inspection, cleaning, maintenance, inventory, and a final check — with clear outstanding-task visibility and a completion percentage calculated from the checklist itself.

Turnover details

STEP 1 OF 7

Property Information
Inspection
Cleaning
Maintenance
Inventory
Final Inspection
Review

Property Information

Property name *

Property address *

Unit / apartment

Previous occupant / tenant

Next occupant / tenant

Move-out date

Target ready date

Turnover status

UNIT TURNOVER / MAKE-READY CHECKLIST

UTC-2026-1106

Property Information

Unit:

Previous occupant:

Next occupant:

Move-out date:

Target ready date:

Turnover status: Not Started

Turnover Summary

Completion0%

Total tasks: 26Completed: 0In progress: 0Outstanding: 26Blocked: 0

Inspection

Task	Status	Notes
Move-out inspection completed	Outstanding
Damage reviewed	Outstanding
Inventory checked	Outstanding
Meter readings recorded	Outstanding
Keys/access returned	Outstanding

Cleaning

Task	Status	Assigned to	Due date	Notes
General cleaning	Outstanding
Kitchen	Outstanding
Bathroom	Outstanding
Floors	Outstanding
Windows	Outstanding
Appliances	Outstanding
Common areas	Outstanding

Maintenance

Task	Status	Priority
Plumbing	Outstanding	Normal
Electrical	Outstanding	Normal
HVAC	Outstanding	Normal
Appliances	Outstanding	Normal
Doors/locks	Outstanding	Normal
Walls/paint	Outstanding	Normal
Fixtures	Outstanding	Normal
Other	Outstanding	Normal

Inventory

No inventory items added.

Final Inspection

Task	Status	Notes
Inspection completed	Outstanding
Cleaning complete	Outstanding
Maintenance complete	Outstanding
Inventory verified	Outstanding
Keys/access ready	Outstanding
Unit ready	Outstanding

What Is a Unit Turnover Checklist?

A unit turnover, or make-ready, checklist tracks the operational work required to prepare a property or unit for its next occupant after the previous occupant leaves — from move-out inspection through cleaning, maintenance, inventory verification, and a final check before the unit is marked ready for move-in.

Turnover Workflow

Move-out → turnover / make-ready → cleaning → maintenance → inventory → inspection → final verification → ready for move-in. Update each task’s status as work progresses and use the turnover status field to track where the unit stands overall.

Coordinates the Work, Not the Paperwork

This checklist coordinates turnover work between staff, cleaners, and maintenance. Pair it with the Move-In / Move-Out Inspection tool for the formal inspection record, and with Work Order for any maintenance task that needs its own ticket.

Worked Example: Turning Over a Vacant Unit

A tenant moves out on the 28th, with a new tenant moving in on the 5th. The manager works through the turnover checklist: cleaning crew finishes by the 1st, a leaking faucet gets flagged and fixed via a separate work order by the 2nd, inventory is verified against the move-in record, and a final walkthrough on the 4th confirms the unit is ready — all tracked against one completion percentage.

Common Mistakes During Unit Turnover

Starting cleaning before maintenance issues are identified, so the same areas get cleaned twice; not tracking turnover against a target move-in date; letting one section (often maintenance) lag without visibility; and skipping the final verification step before calling a unit ready.

Unit Turnover / Make-Ready Checklist

Turnover details

Property Information

Inspection tasks

Cleaning tasks

Maintenance tasks

Inventory

Final inspection tasks

UNIT TURNOVER / MAKE-READY CHECKLIST

Property Information

Turnover Summary

Inspection

Cleaning

Maintenance

Inventory

Final Inspection

What Is a Unit Turnover Checklist?

Turnover Workflow

Coordinates the Work, Not the Paperwork

Worked Example: Turning Over a Vacant Unit

Common Mistakes During Unit Turnover

Frequently Asked Questions

Related Tools

Work Order Generator

Cleaning Checklist

Property Inventory Checklist

Move-In / Move-Out Inspection & Checklist

Property Handover Checklist