WORK ORDER
WO-2026-1106
Request date:
Priority:
Property
Unit
Requested by
Contact
Issue category
Assigned to / Vendor
Scheduled date
Work details
Materials
Estimated labor hours
Completion
Completion notes
Free Work Order Template & Generator
Fill out a printable work order template in minutes with this free work order generator — built for property managers, maintenance teams, and contractors assigning and tracking repair jobs. No account required.
Work order details
STEP 1 OF 6
Property Information
How to Create a Work Order for Maintenance
Start with the property and unit, then describe the issue clearly enough that whoever picks up the job doesn’t need to guess. Set a priority, assign it to in-house staff or a contractor, and add a schedule or contact details if the work needs coordinating. Once the job is done, record completion notes and any materials used before printing or filing the finished work order.
Worked Example: A Work Order for a Leaking Faucet
A tenant in Unit 4B reports a leaking kitchen faucet. The property manager creates a work order: property and unit filled in, issue described as “kitchen faucet leaking at the base, steady drip,” priority set to Normal, and assigned to the in-house maintenance tech with a note to coordinate access with the tenant. After the repair, the tech adds completion notes — “replaced worn cartridge, tested for leaks” — and the manager files the printed work order with the unit’s maintenance history.
Common Mistakes on a Work Order Form
Writing a vague issue description that leaves the assignee guessing, skipping the priority so urgent jobs get lost in the queue, leaving out contact details when the job needs tenant coordination, and never recording completion notes — which makes the maintenance history useless for the next similar issue.
Frequently Asked Questions
Add the property and unit, describe the issue specifically enough that whoever picks up the job doesn't need to guess, and set a priority. Assign it to in-house staff or a contractor, add a schedule or access note if needed, then print or download it once it's ready to hand off.
No, they're separate documents. A Maintenance Request captures what a tenant or staff member reported; a work order is the follow-up instruction you create to assign and schedule that repair. Fill out the Maintenance Request first, then create a matching work order once you're ready to assign the job.
Yes. The assignment field is free text, not limited to in-house staff — type the contractor or company name, such as "Allied Plumbing Co.," and add contact details so they have everything needed to complete the job without a follow-up call.
Yes. The form works in any mobile browser, so a technician can open it on a phone or tablet, enter the job details right on-site, and save a draft in that same browser to finish later if they get interrupted mid-job by another call.
Yes, once you've set up a company profile in Settings. Toggle "Include company branding" on the review step before printing, and your logo, name, and contact details appear in the letterhead — leave it off for a plain, unbranded copy.
Yes. Once the job is finished, add completion notes and any materials used directly on the same work order, then reprint or re-download it. Keeping that record on file makes it easy to look back at what was done the next time the same issue comes up.