LEASE RENEWAL TRACKER
LRT-2026-1106
Summary
Total leases: 0Approaching: 0Follow-ups due: 0Renewing: 0Not renewing: 0Completed: 0
Leases
No leases added.
Notes
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Lease Renewal Tracker
This free lease renewal tracker keeps upcoming lease end dates, renewal status, and tenant follow-ups across your properties in one place — a practical lease expiration tracker for landlords and property managers who don’t want renewal dates slipping through the cracks. No account needed.
Tracker details
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Tracker Overview
What Is a Lease Renewal Tracker?
A lease renewal tracker lists your tenants’ upcoming lease end dates alongside renewal status and follow-up information, so you can see at a glance which renewals need attention soon.
Tracks Dates and Status You Enter
This tool tracks the renewal dates and status you enter — it doesn’t generate lease agreements, renewal contracts, or eviction notices, and it doesn’t calculate what rent increase is legally permitted in your area.
Days Remaining and Renewal Windows
Days remaining is calculated from each lease’s end date. Future, Approaching, Due, and Expired use practical default thresholds to flag timing; check your lease and local rules for any required notice period.
Worked Example: Tracking a Lease Coming Up for Renewal
A lease is set to end in 45 days, so the tracker flags it “Approaching.” The manager adds a follow-up date for two weeks out, with a note: “call tenant to confirm renewal interest.” Once that follow-up date passes without a status update, it shows up in the “follow-ups due” count, keeping the renewal from quietly falling through the cracks.
Common Mistakes When Tracking Lease Renewals
Relying on memory instead of a tracker for more than a handful of leases, not setting a follow-up date so a renewal conversation never actually gets scheduled, treating the Approaching/Due thresholds as legal deadlines rather than reminders you control, and forgetting to update the renewal status once a decision is made.
Frequently Asked Questions
Add the lease end date, and the tracker calculates days remaining and flags it Future, Approaching, Due, or Expired based on practical default thresholds. Set a follow-up date — say, two weeks before a lease ending in 45 days — with a note to call the tenant about renewing.
No. Proposed new rent is a field you fill in yourself — it isn't calculated, validated, or labeled as permitted or recommended. For the math on a specific increase, use the Rent Increase Calculator separately, then record the result here.
The thresholds aren't user-editable in this version, but they're built as reminders you control, not as a legally required renewal notice period for any jurisdiction. Treat "Approaching" at 60 days and "Due" at 14 days as a starting point and adjust your own follow-up timing around them as needed.
It counts leases with a follow-up date on or before today's date, calculated directly from the records already in this tracker — so it only reflects follow-ups you've explicitly set, not anything inferred automatically just from the lease end date alone.
Yes. Add leases across as many tenants and properties as you're tracking — there's no limit — and use the summary counts at the top to see renewals approaching across your whole portfolio at a glance, rather than checking each lease individually.
Yes. Drafts are stored locally in your browser as you update them, and the tracker can be sent to your browser's print dialog to save as a PDF snapshot whenever you need one — useful for a quick status report without rebuilding it in another tool.
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